Terms and Conditions Registration ARES & CD-MAKE 2021

Cancellation Policy:

Cancellations and requests for refunds will be accepted until August 8, 2021. For cancellations before this date we will withhold a 50% cancellation fee for purchased tickets. Transfer of tickets to other participants will be accepted.

Participant registration:

We process contact data that you provide during the registration process for the purpose of managing participants. Your personal data will always be processed only to the extent necessary to fulfill the respective purpose. If at all, we also only pass on your data to fulfill a purpose underlying the processing.

In order to carry out your registration, we use the contract processor pretix, a service provided by rami.io Software development, Raphael Michel, Markgräfler Straße 16, 69126 Heidelberg, Germany. Part of this is our ticket shop which is included through a JavaScript widget. If you try to purchase a ticket, pretix will use cookies to make your purchase process possible and to remember which tickets are in your cart. This cookie will only be set once you start interacting with the pretix widget. pretix does not store any IP addresses, browser information or other unnecessary meta data beyond the timeframe of your transaction. You can find out more about privacy at pretix here: https://pretix.eu/about/de/privacy

Information for authors of accepted papers

Authors of accepted papers are required to provide prerecorded videos of their paper presentation (1 video per accepted paper). Each video will be checked by our conference board and then uploaded on YouTube as a private link. After their presentation during a live hopin session, videos will be published on YouTube and remain available for 1 year (until September 2022). In case authors do not wish publication of their videos after the conference/session, or that a published video should be deleted earlier than Sept 2022, please state that in your registration or contact us. We will delete these videos after the conference/session, or as soon as we receive your request for deletion.

As an upload platform for your video(s) we will use Dropbox. Uploaded videos will remain stored on Dropbox until August 31st, 2021. If you do not wish to use Dropbox, please send us an email (ares@sba-research.org) and let us know how you would make your video available for us.

Payment service provider:

The “Mollie” service is integrated into the ticket store for the processing of payments. This is an independent data controller who collects your data within the scope of payment processing. When making a payment in the Ticket Shop, you can decide whether you want to use this service. If you do not wish to do so, payment can also be made by bank transfer. Payment services: Mollie B.V. ; Keizersgracht 126, 1015 CW Amsterdam, the Netherlands

Virtual hosting of conference sessions:

Virtual hosting of conference sessions will take place on Hopin (https://hopin.com/).

The ARES & CD-MAKE 2021 conference takes place exclusively virtually. The conference sessions will be held online. To participate, you will need to register with Hopin as the platform provider for access to the sessions. However, SBA will not transfer your data to Hopin. Please register here to create your personal Hopin account: https://hopin.com/sign_up

Hopin will process personal data as a controller when you participate in the sessions. Please refer to the Hopin Privacy Policy for further details:https://hopin.com/privacy https://hopin.com/terms

Virtual Sessions: Hopin Limited; Hopin Ltd of Seedcamp Office, 5 Bonhill Street, Shoreditch, London, England, EC2A 4BX

Photography, Audio and Video Recording Release:

Video footage and/or screenshots/photos will be taken during ARES & CD-MAKE 2021 conference, which may or may not include your recognizable image. Please be advised that by taking part in this event you grant SBA Research the full rights to use the images resulting from the photography/video filming, and any reproductions or adaptations of the images in print, digital or web -based formats for promotional, sponsoring and archival purposes. this might include (but is not limited to ), the right to use them in their printed and online publicity, social media, press releases and funding applications. If you do not wish to have us use your image, please notify the event organizer prior to the event or ad hoc.

Please find the full privacy policy of ARES & CD-MAKE 2021 here

With the registration, attendees agree to the Code of Conduct of ARES & CD-MAKE 2021